SouthernArtistry - Artist Center

My name or discipline is incorrect. Who should I call?

Your state arts agency nominated you and filled in your name/group name and discipline information. Please contact your state arts agency if you would like this information to be changed.
My email address/User ID is incorrect - can I change it?

Yes. You can update both your user ID/email address at any time. You may also update your password information to something more memorable.
How do I change my password?

Your password will be censored on the screen. To change it, delete the existing content and re-type your new password in both the "Password" and "Re-enter Password" fields. Make sure to hit "Save and Go to the Next Step" to ensure this change has been made. You should be able to log back in with your new password next time you visit.
Can I save this step and come back later?

Yes. Click the "Save and Exit" button to save your information and log out OR click the "Save and Go the the Next Step" button to save your information and go to the next question.

Still have Questions? Contact us.

Back to Question List / Close

Additional Instructions for Artist Profile- Step 2:

Who does SouthernArtistry consider to be a representative?

Your representative is someone who would be willing and interested in accepting inquiries about you and your artistic endeavors. This could be an agent, manager or gallery representative. You should not list your personal contact information here. If you are represented by an international agent who's address does not fit into the given fields, contact us.
What if I do not have a representative?

You do not need to fill out this section. Click "Save and Go to Next Step."
I have more than one representative. What should I do?

Select one representative and enter their information here. You can include additional representatives in Step 3, within your Biography section.

Still have Questions? Contact us.

Back to Question List / Close

Additional Instructions for Artist Profile- Step 3:

What biographical information should I include?

You should start with a general overview describing yourself/your group (i.e. birthplace, background, history, mission statement, training/education, mentors and influences, and recognition you've received.) It is best to write in narrative form (as opposed to listing and bulleting like in a resume). Sometimes it helps to write in third person (i.e. Hannah Leatherbury has been performing with the East Coast Pole Posse since its inception, she has performed various spinning and vaulting techniques in venues throughout the region.)

In subsequent steps, you will have an opportunity to specifically highlight awards you have received, the general services that you provide, your classroom and public art experience, your upcoming and recent exhibitions/performances and any publications in which you have been featured.
How long should my biography be?

Your Biography should be short enough to fit on one 8" x 11" page if typed single spaced (around 3,000 characters). Limiting yourself to between one and three paragraphs will increase the chances of having it read completely by someone staring at the computer screen. If you are using Microsoft Word to copy and paste your text, you can use the character counter in that program by going to the Tools Menu and selecting the Word count option. The number of characters (including spaces) should be no more than 3,000.
Would you recommend that I fill this in later if I do not have a biography written?

Yes. Your session will time out after one hour and your information will be lost if you have not clicked the "Save and Go to the Next Step" button. We recommend that you cut and paste text from an existing word processing file or web page.
How do I cut and paste text I’ve already written?

Keep this screen open. On you computer, find and open the document in which you have already composed your biography. Highlight the text you want to copy and then press (Ctrl) and C simultaneously on your keyboard. This will copy the text. To paste text, return to your profile and put your cursor in the box of the “Biography” section. Press (Ctrl) and V OR the clipboard icon. If your Internet browser security settings are high, you will be asked to 'Allow Access.' Once selected, this will paste your text.

If you are pasting from Microsoft Word, you may receive the error message that you are over your character limit, even if it appearts that you are not. This is because of hidden formatting that is carried over from Microsoft Word documents. The solution is as follows: when pasting from Word, you will be asked if you would like to clean formatting before you paste, select 'OK.' You will see a pop up text box that asks you to paste the text directly into it using the (Ctrl+V) function, make sure that both ‘Ignore Font Face Definitions’ and ‘Remove Styles Definitions’ are checked just below where you paste your text. You will then need to re-adjust your formatting (i.e. paragraphs, bold and italics text etc.) using the tools provided.
What do all of these icons mean?

These are formatting tools. When you see this toolbar in the Artist Center, use your mouse, scroll over the icon you want to know about with your mouse and an "alt tag" will appear to tell you what the meaning of the icon is. The "Source" button will allow you to switch back and forth to an HTML version of this content.

Still have Questions? Contact us.

Back to Question List / Close

Additional Instructions for Artist Profile- Step 4:

What should I include in the artist statement?

An artist statement should be used to help people understand your work. It can focus on metaphors, materials, techniques, themes, issues that influence your work, etc. Keep your phasing direct and positive rather than using passive phrases like "I hope" or "I am attempting."

NOTE: If you are a group, the Artist Statement is where you should put your group's Mission Statement.
What should I include in the quotes section?

This section should be testimonials from other people about your work. This can be statements from press, audience members, collectors, etc. It is helpful to attribute the quote to someone or some source.

For example: “Hannah’s performance was like nothing you’ve ever seen, but something that you would tell your friends to see as soon as they can.” – The New York Times.
Would you recommend that I fill these sections in later if I do not have them written?

Yes. Your session will time out after one hour and your information will be lost if you have not hit the “Save and Go to the Next Step” button. We recommend that you cut and paste text from an existing file or web page.
How do I cut and paste text I’ve already written?

Keep this screen open. On you computer, find and open the document in which you have already composed your biography. Highlight the text you want to copy by clicking and dragging your mouse over the words and then pressing (Ctrl-C) on your keyboard. This will copy the text. To paste text, return to your profile and put your cursor in the box of the “Biography” section. Press (Ctrl-V) or the clipboard icon. This will paste your text. If your Internet browser security settings are high, you may also see a pop up window that asks you to paste the text directly into the pop up box. Although most formatting will carry over, you may need to re-adjust your formatting (i.e. paragraphs, bold and italics text etc.) using the tools provided.
What do all of these icons mean?

These are formatting tools. When you see this toolbar in the Artist Center, use your mouse, scroll over the icon you want to know about with your mouse and an "alt tag" will appear to tell you what the meaning of the icon is. The "Source" button will allow you to switch back and forth to an HTML version of this content.

Still have Questions? Contact us.

Back to Question List / Close

Additional Instructions for Artist Profile- Step 5:

Why can’t I select more than five general services?

It is very important to highlight the services that you want people to specifically focus on when they are considering what you do. In addition to cluttering your page, adding more than five services will make it more difficult for visitors to get a grasp on your core competencies as an artist/group.
What if a service that I offer is not listed as an option?

Consider adding it to your keyword terms.
What is the purpose of search terms and do I have to list six?

Search terms help people who are using generic search terms (other than your name) to find you online – they define how your constituents might connect with you. You should enter words that describe aspects of your work. These could be words that you apply to your work, or terms that have become associated with your work. You can use skills, medium, technique, ethnicity etc. Examples of keywords include "blues guitar," "African-American," "blank verse," "conceptual," or "watercolor."

In addition, you can highlight a more specific geographic area that you represent by entering the name of a region (i.e. “Gulf Coast” or “Appalachia”).

You do not have to list all six terms, however, you are required to list at least three.
What search terms should I include?

SouthernArtistry has been designed so that people can already search for you based on your last name, the discipline(s) you were nominated in, your city and state of residence, your classroom experience and your public art experience. Your search terms will further guide people to your profile on the registry. Some terms you may want to try: 1) Technique = list any special technique you use to create or perform your art 2) Alias/alternate name will help people find you using any alternate names you might publicize yourself by or, if you are a group, an acronym that you use to refer to your group by (i.e. Ms. Connie B or A.C.T.), 3) Work specialty will help people find you based on a specific type of work that you provide. NOTE: people can already search for you by your nomination category, so you want to be more specific (i.e. white oak basketmaker or flash fiction writer.)

The remainder of the available search term slots can be used at your discretion; you may choose to designate your region (i.e. Appalachian or Gulf Coast), a well-known series or piece of work that people know you by (i.e. the Fissure series or Gone Fishing: A Collection of Poems), additional services that you provide, etc.) NOTE: You can re-evaluate and edit these search terms at any time.
Can I enter more than one search term in the same box?

You should limit one search term per text box. If you include commas and multiple terms in one box, you will generalize search results.

Still have Questions? Contact us.

Back to Question List / Close

Additional Information for Artist Profile- Step 6:

What should I list in my awards section?

You should list awards, fellowships, residencies, grants and any other form of recognition that you have received for the work in the discipline(s) that you have been nominated for on SouthernArtistry. You may list awards for activities not related to your discipline(s) in you biography. When listing an award it is helpful to give the year it was received and who granted the award.
What should I list in the 'other Web-sites' section?

You should only list Websites that you or samples of your work are featured prominently on (i.e. your personal website.) If you would like people to find you on other larger registries (i.e. CD Baby, Myspace, gallery Websites) you should list the exact page where your profile/work appears on that registry. You can visit your page on these registries and copy the Web page address (URL) from the address bar at the top of your screen into the text boxes provided in Step 6. Try not to create links to news stories or to Webpages that will be archived within a few months time.

Still have Questions? Contact us.

Back to Question List / Close

Additional Information for Artist Profile- Step 7:

How does SouthernArtistry define classroom experience?

Classroom experience is your arts education experience related to the discipline(s) that you have been nominated in (i.e. a resident artist, guest artist, guest lecturer, teacher or professor.) Classroom experience is not the education that you received -- this information should be placed in your biography section.
How do I select more than one grade level?

Hold down the “Ctrl” key (PC) or the “Command” key (Mac) while you click the mouse button on the selections you would like.

Still have Questions? Contact us.

Back to Question List / Close

Additional Instructions for Artist Profile- Step 8:

How does SouthernArtistry define public art?

Public art includes works of art that have been planned and executed with the specific intention of being sited or staged in the public domain. Public art can range from outdoor sculptures, to architecture, to graffitti, to fiction published on the Internet, to street performances, to film sceenings in public parks. Read more on Public art.
- Permanent (or permanent installation): Artwork or project that has an intended fixed site with no pre-determined life span.
- Temporary (or temporary installation): Artwork or project with a pre-determined life span.
- Design Team Projects: Artwork or project created through the cooperative efforts of design professionals such as artists, architects, engineers, landscape architects, etc.
- Community-based: Artwork or project planned, designed and/or installed with input and or participation of a community/school.
- Performance: Artwork or project that is theatrical, featuring the activity of the artist and works presented in a variety of media.
- New Media/Experimental: Artwork or a project not previously covered in definitions of other types of public art.
How do I select more than one type of public art experience?

Hold down the “Ctrl” key (PC) or the “Command” key (Mac) while you click the mouse button on the selections you would like.

Still have Questions? Contact us.

Back to Question List / Close

Additional Instructions for Artist Profile- Step 9:

How will people contact me via email?

If you have provided an email address in Step one (contact information), there will be a link that appears on your profile labeled “contact artist/group.” This link takes registered* site visitors to an online form which makes your email anonymous and decreases your chance of receiving spam emails. When someone completes this form, you will receive an email with the subject line “SouthernArtistry: [name of person] sent an email.” You may respond directly to this email to reply to the person.

* Registration for SouthernArtistry.org is free; the registration process incorporates a CAPTCHA field to further discourage spammers from using the site to contact you. As a particpating artist, you can use the same log in information for both using SouthernArtistry.org AND the Artist Center.
What if I don’t have an email address?

You have the option of listing a phone number where people can contact you or you may list information for an agent or manager who will be responsible for helping constituents get in touch with you. You should always let a representative know that you have chosen to list them as a contact, so they will be able to filter information to you accordingly.

Your contact information will not be viewable until a viewer has registered* on SouthernArtistry.org.

* Registration for SouthernArtistry.org is free; the registration process incorporates a CAPTCHA field to further discourage spammers from using the site to contact you. As a particpating artist, you can use the same log in information for both using SouthernArtistry.org AND the Artist Center.
If I have listed my representative’s information, do I have to list my own?

No. Your representative’s information is automatically listed, so you do not have to list your information. However, you may choose to either list your phone number (required if you do not have an email address or representative) OR you may accept emails in addition to listing your representative's information.
How can I preview my Artist Profile?

The tools you are using allow you to see in each text box exactly how your text will appear. Once you have completed all the sections of your Artist Profile, press the “Submit” button (Step 9). You will be able to preview your profile once you have added at least one Work Sample and received notification that it has been approved. Learn more about work samples and approval process.
How often can I update the information in the Artist Profile section?

As often as you like; simply log in to the Artist Center with your User ID and Password. You can type over old text and hit “Save and Go the Next Step” to save the new information. Be sure that you hit the “Submit” (Step 9) button when you are done making changes. If this is your first year on SouthernArtistry, remember that you were given a deadline to complete the artist profile section and add at least one sample. If you do not complete both of these tasks prior to the deadline, your profile will not be posted on the site. You will have the option of starting the process again when the next annual nomination cycle begins.
Why do I need to add a work sample before I can preview my page?

SouthernArtistry.org showcases the lives and work of Southern artists. You have already completed the Artist Profile but in order for people to fully understand what you do, we require you to add at least one example of your work.
What happens when I press the “log off” button?

You will be logged out of the Artist Center and the Log on screen will appear. If you would like to continue working, select the section that you would like to edit and press the corresponding button.

Still have Questions? Contact us.

Back to Question List / Close

Additional Instructions Work Samples- General:

What work samples (and how many) should I include in my profile?

Work samples are meant to showcase you and your work in the discipline(s) you’ve been nominated in. All samples must be digital files. We recommend that you post at least one image of yourself (headshot if you are an individual or group picture/logo if you are a group) and continue to post a variety of samples of your work to give people an idea of your range and talents in the discipline(s) in which you received your nomination.

The types and numbers of work samples you can post depend upon the primary discipline you were nominated in;

*Discipline*	*Number of Samples You* *Can Showcase*
Visual Arts Photography Crafts Design Arts Folk/Traditional-Visual	10 images Includes 1 Signature Piece (one Work Sample that will appear next to your name in search results).
Performing Arts Media Arts Folk/Traditional-Theater Folk/Traditional-Music	6 images and 3 video or audio samples Includes 1 Signature Piece (one Work Sample that will appear next to your name in search results).
Literature Folk/Traditional-Oral	3 images, 3 video or audio samples, 5 text samples Includes 1 Signature Piece (one Work Sample that will appear next to your name in search results).

I do not know how to create digital files. Can someone help me?

Email us or call the Southern Arts Federation at 404-874-7244 and ask for help with SouthernArtistry.org. Staff is on hand to help you M-F from 8 a.m. to 5 p.m. EST.
Why don't I see my new sample on SouthernArtistry.org?

All samples are reviewed and approved by SouthernArtistry.org staff to ensure that they will be easily viewed and/or heard by Website visitors. Once your sample has been approved, you will receive an email confirmation, with a link to your page on the registry where the sample will appear. Each type of work sample has a slightly different review process.
- Images - Take up to 48 hours to review and approve. After you submit an image sample, you may preview it by selecting the name of the sample from your "Current Samples" list and pressing the "Preview" button. To make changes to the sample, press the "update" button. The most frequest reason for non-approval is a typo or incorrectly-sized (blurry) image.
- Writing Samples - Take up to 48 hours to review and approve. After you submit a writing sample, you may preview it by selecting the name of the sample from your "Current Samples" list and pressing the "Preview" button. To make changes to the sample, press the "update" button. The most frequent reason for non-approval is a typo, or missing information in the document (such as author name and title).
- Audio - Take up to one week to encode and approve. We contract with an outside vendor who takes your sample and transcodes it to play well despite the listener's Internet connection speed. After our vendor transcodes the sample, we must listen to and approve it before it appears on the site. After you submit an audio sample, you will not be able to preview, edit, or delete the sample. If you know that you made an error, please contact us, and we will attempt to delete the sample on our end before our vendor encodes it. The most frequent reason for non-approval is the length of the sample or the quality of playback.
- Video - Take up to 48 hours to review and approve. After you submit a video sample, you may preview it by selecting the name of the sample from your "Current Samples" list and pressing the "Preview" button. To make changes to the sample, press the "update" button. We view the video sample and then approve it before it appears on the site. The most frequent reason for non-approval is the quality of playback. Please note that all videos are now hosted via YouTube.com. Read more about YouTube.
If you mailed your work sample materials to the Southern Arts Federation, please allow up to two weeks for processing.
I’m trying to add a new sample, but I don’t see the link to add it. What happened?

You have added the maximum number of samples allowed. You will have to delete one of your current samples and replace it with your new sample. You may delete current samples by going to your list of current samples, highlighting the name of the sample you want to delete, and pressing the delete button. If the link to add a new sample still does not appear, contact us.
I want to change the order of my samples on my profile, how do I do this?

You may re-order samples by going to the 'Current Samples' list and highlighting the sample you want to move and pressing the “Move Up” and “Move Down” buttons. The samples will appear left to right and top to bottom on your page on the registry, so that the sample that appears at the top of your list in the Artist Center will appear in the upper-left corner of your page on the registry.

You will not be able to move samples until your sample have been approved (approved samples are listed with an asterisks, for example: *IMG:Basket).
Can I showcase samples from a secondary artistic discipline in which I work?

Yes, but you may consider the following parameters. If you are showcasing work from another discipline, you will have to fit it into the parameters of your current profile. To list yourself under a secondary discipline, you should first contact the State Arts Agency representative who nominated you and ask for this revision. Please note that site visitors who choose to browse by discipline will locate you according to your primary discipline. The Work Samples you provide on SouthernArtistry should focus on your primary discipline and include only one or two samples from your secondary discipline.
When I preview the image I just submitted, it looks blurry - what should I do?

To maximize the quality of your image, you can make an edited copy of your original image. Find the image file you want to edit on your computer and create a copy of it. If you do not have a photo editing program, you can download a free copy of Pixia photo editing by visiting: http://www.snapfiles.com/get/pixia.html.

In your photo-editing program (like photoshop or pixia) open your image copy and look for the menu tab labeled "Image" or "Re-size." You will be given the current dimensions of the photograph. Re-size them so that the longest dimension is 400 pixels (height or width). If you start with a picture that is 1200 pixels (height) x 1600 pixels (width), you should type over the longest dimension (1600) so that it reads 400 pixels - your picture should adjust in proportion so that it is now 300 x 400 pixels. If, to begin with, the largest dimension of your image is smaller than 400 pixels, your image will blur when uploaded. Try to select a larger image and use the instructions above.

Finally, Web resolution is anywhere from 72-96 dpi. Select the option in your photo editing program to "Save for Web" or "Save as web page" and it will reduce the resolution to the appropriate size. If you need further assistance, please contact us.

Re-submit your edited image file in place of the original image file. You can preview the new image by hitting the “preview” button under your list of samples. Note that the old image file will appear on www.SouthernArtistry.org until the new sample has been approved.
What is the significance of the initials that appear in my Current Samples list?

When you upload a sample, it is identified by the type of sample it is, followed by the title that you gave.

IMG = image file
WRT = writing sample
AUD = audio file
VID = video file
SIG = your signature piece. Find out more about the signature piece.
* = approved sample. Find out more about the sample approval process.
# = pending sample

NOTE: Your sample types depend upon your artistic discipline, and you may not have all of these types of samples listed above (e.g. visual artists will not have writing samples, video, or audio, however, spoken word artists may have all three.)
How do I edit/replace my current work samples?

You may edit/update image, writing and video files that are either approved (indicated by a *) or pending approval (indicated by a #), however, you cannot edit pending audio samples. To edit an existing work sample, select the title of the sample you wish to edit from your list of current samples and click the 'update' button. If you wish to only edit text, you do not have to re-submit the file, simply edit the text where needed and hit 'submit.' If you want to replace the sample but keep the text you have entered, click 'browse' to find the revised version of your file and then click 'submit' without altering the existing text.

When you upload a revised sample to replace an old sample that was already approved, the system creates a “pending” record on your list. The old approved sample will continue to appear on the registry until the pending sample is approved. Once approved, the new sample will replace the old sample and will be listed with an *.
I want to change the sample that appears next to my name when I search for myself on SouthernArtistry, how do I do this?

The sample that appears next to your name when you search for yourself on SouthernArtistry.org is your signature sample. In your list of current samples, find the name of the sample you would like to appear as your signature sample. Highlight this sample and press the “update” button. When prompted “Do you want this to be your signature sample?”, choose “yes.” You will not see changes until your sample has been approved. Your signature sample and will be noted with “SIG” on your list of current samples once it has been approved (e.g. SIG:IMG:LivePerformance).

Still have Questions? Contact us.

Back to Question List / Close

Additional Instructions Image Samples- Step 1

What title do I use for my sample?

If you have uploaded a headshot of yourself, the title should be your name (or your group’s name if you have uploaded a logo/group shot). Other images should be the title of the piece of work it features. Title does not have to match the name of the digital file you are uploading. Do not have to use "quotation” marks when entering your title.
What if my work is untitled?

We recommend that you either list untitled work as “untitled” or give it a descriptive name (e.g. Cat’s Head Basket). If you have more than one untitled work and would like to list them all as “untitled,” be sure to number the pieces (e.g. “untitled 1”, “untitled 2” etc.)
Are there file size and file type requirements for images?

You must submit an image that is under 150 KB in one of the following file types: .GIF or .JPG(.JPEG, .GIFF for if you are using a Mac). Please ensure your file is in the RGB color format (rather than CMYK). If you do not have a photo editing program, you can download a free copy of Pixia photo editing by visiting: http://www.snapfiles.com/get/pixia.html.

In your photo-editing program (like photoshop or pixia) open your image and look for the menu tab labeled "Image" or "Re-size." You will be given the current dimensions of the photograph. Re-size them so that the longest dimension is 400 pixels (height or width). If you start with a picture that is 1200 pixels (height) x 1600 pixels (width), you should type over the longest dimension (1600) so that it reads 400 pixels - your picture should adjust in proportion so that it is now 300 x 400 pixels. If, to begin with, the largest dimension of your image is smaller than 400 pixels, your image will blur when uploaded. Try to select a larger image and use the instructions above.

Finally, Web resolution is anywhere from 72-96 dpi. Select the option in your photo editing program to "Save for Web" or "Save as web page" and it will reduce the resolution to the appropriate size. If you need further assistance, please contact us.
My files do not meet the requirements, what should I do?

Try the instructions given in the previous FAQ to re-size the dimensions and resolution of your photograph. If this still does not work, Email us and attach your file (if possible); we will help you. If you cannot attach your file, do not have email, or would like to talk on the phone, call 404-874-7244 Mon.-Fri. between 8 a.m. – 5 p.m. EST and we will be happy to talk with you about other options.
I get an error message when I upload my image, what went wrong?

Check to be sure that there are no spaces in the name of your file (i.e. rename “picture of dog.jpg” to “picture_of_dog.jpg). Also, be sure that the file you are submitting meets the file size and file type requirements.
What should my image samples show?

Your samples should reflect you and your work, depending upon the type of artist you are, we recommend the following:
- Writers- Your headshot, photos of you giving a reading or teaching a workshop, book covers for books that you have published.
- Performers- Your headshot (or group images/logo for groups), photos of you performing or giving workshops, posters and program book covers, album covers of albums you’ve been featured on (if applicable).
- Visual Artists- Your headshot (or group images/logo for groups), scanned or digital photographs of the work in the discipline(s) in which you’ve been nominated, book covers in which your work has been featured.
- Media Artists- Your headshot (or group images/logo for groups), scanned posters of films or documentaries you’ve produced and/or still frames from films, photos of interview subjects (for audio documentaries).

Still have Questions? Contact us.

Back to Question List / Close

Add an Image Sample: Step 2

What should I write for a short description?

Short descriptions create an “alt tag” for your image. Alt tags appear briefly when your mouse scrolls over an image, but are otherwise invisible. Alt tags are used primarily for accessibility purposes – visually impaired individuals will have screen readers installed to read these tags and help them understand the image. You are limited to 60 characters. Examples of short descriptions include headshot of the artist; photo of woman dancer performing; abstract painting etc.
What should I write for comments?

Comments allow you to list additional information about your image. This information will appear directly below the image. You are limited to 1500 characters. Examples of comments might be: This painting is from a series of works. The painting is an abstraction of a guitar in an urban cityscape. OR Choreography was commissioned by the Kennedy Center in 2005.
What should I write for the Copyright year?

Your work is copyrighted in the year in which you complete it. You may also register your work with the U.S. copyright office (for a fee) if you would like additional legal documentation, but it is not required for protection. More on registering your copyright with the U.S. Copyright Office.
I created the image I submitted, should I list myself under the photographer credit?

No. The credit is assumed to you.
What is a signature piece?

Your signature piece best represents your artistic style. You can have more than one work sample but only ONE signature piece. A small icon (thumbnail image) of your signature piece will appear next to your name when people search for you on SouthernArtistry and are shown search result listings.

Still have Questions? Contact us.

Back to Question List / Close

Events Calendar

How do I add an event?

If your events calendar is blank or you would like to add an event, press the Add Event button at the top of the calendar. Complete the relevant event information and then select the Submit Event button.
How long will it take before my event is posted?

Your updates will be posted immediately.
How often should I update my Events Calendar?

You may post/edit events on your Events Calendar at any time throughout the year. You may also arrange for an automated removal of any event after the date has passed. To do this, fill in the removal date field when you add your event. Some artists find it helpful to leave past events up on their calendar for up to 6 months after the event has occurred to let people know what they have been up to. It is your choice whether you want to include only upcoming events or include both upcoming and past events.
I’m not seeing my events calendar or my profile on SouthernArtistry.org, what happened?

Your profile will only appear on SouthernArtistry.org once you have completed the Artist Profile and Work Sample sections in the Artist Center AND your work sample(s) have been approved by the Southern Arts Federation. Once your profile appears on the site, look for your events calendar as a link on the right side of your profile.

Still have Questions? Contact us.

Back to Question List / Close

Publications

What should I add in the Publications section?

The Publications section can serve to showcase:
1. Press/books where your name/artwork have appeared;
2. Articles/books that you have published that relate to the discipline you’ve been nominated in;
3. Songs/Scores/Musical Compositions that you have composed.
How do I add a title to the Publications section?

If your Publication list is blank or you would like to add a publication, select the Add Publication button at the top of the calendar. Complete relevant information and select the Submit Publication button when finished.
How often should I update my Publications?

You may post/edit publications at any time throughout the year. You may also arrange for an automated removal of any publication. To do this, fill in the removal date field when you add your publication. Some artists find it helpful to leave past publications up on their calendar without a removal date to let people know what they have been up to. It is your choice whether you want to include only recent publications or include recent and past publications.
I’m not seeing my Publications or my profile on SouthernArtistry.org, what happened?

Your profile will only appear on SouthernArtistry.org once you have completed the Artist Profile and Work Sample sections in the Artist Center AND your work sample(s) have been approved by the Southern Arts Federation. Once your profile appears on the site, look for your Publications as a link on the right side of your profile.

Still have Questions? Contact us.

Back to Question List / Close

Add Writing Sample: Step 1

What title do I use for my writing sample?

Use the title of the piece as you have named it; if it is an excerpt, you can append (excerpt) to the end of your title phrase (e.g. The Story of a Life Time (excerpt).) Your title does not have to match the name of the digital file you are uploading and you do not have to use “quotation” marks for your title. Using all capital letters can make your title harder to read on a computer screen, so think about using lowercase letters with the first letter of each word capitalized.
What if my work is untitled?

We recommend that you list untitled samples as “Untitled.” If you are submitting more than one untitled writing sample, be sure to number the samples (e.g. “Untitled 1”, “Untitled 2” etc.)
Are there file size and file type requirements for writing samples?

You may submit a sample that is up to 6,000 characters (including spaces) and/or under 80 KB. We recommend that you keep your samples between 1 and 3 pages; longer pieces are less likely to be read directly off of the computer. Writing samples may be submitted in the following file formats: MS Word (.doc), Text (.txt), or Adobe Portable Document (.pdf) (preferred method). Make sure that the file you are submitting has a file extension in the name (e.g. story.doc or story.pdf). Note: If you are using a Mac version of Microsoft Word, some of your formatting may be compromised, please preview your sample to ensure its quality. If you are unhappy with the quality, you can download Adobe reader and create PDF files for free here.
My files do not meet the requirements, what should I do?

Email us and attach your file (if possible); we will help you. If you cannot attach your file, do not have email, or would like to talk on the phone, call 404-874-7244 Mon.-Fri. between 8 a.m. – 5 p.m. EST and we will be happy to talk with you about other options.
What is the thumbnail image?

The thumbnail image appears on your profile and is connected to your writing sample. The thumbnail image can be used to add more personality to your sample. For example, you may wish to upload an image of the book cover from which your sample came, or an image of one of the characters or places referenced in your piece. Submitting a thumbnail image is optional. If you chose not to submit a thumbnail image, the generic thumbnail image below will appear with your sample.

You may customize this thumbnail image (e.g. display a book cover, your headshot, or an image to represent one of the characters or places mentioned in your writing sample) if you prefer. To do this, resize your desired digital image (.GIF, .JPG, or .TIF file if you are using a PC or .JPEG, .GIFF, or .TIFF file if you are using a Mac) so that the longest dimension (height or width) of the image is 100 pixels. Next save the image with a web resolution (72-96) dpi. Your file should be under 20 KB. You may upload when submitting your writing sample by browsing and selecting the file when promted: "Thumbnail file (optional): Find the thumbnail image file on your computer."
My files do not meet the requirements, what should I do?

Email us and attach your file (if possible); we will help you. If you cannot attach your file, do not have email, or would like to talk on the phone, call 404-874-7244 Mon.-Fri. between 8 a.m. – 5 p.m. EST and we will be happy to talk with you about other options.
I get an error message when I upload my sample, what went wrong?

Check to be sure that there are no spaces in the name of your file. For example you may rename your file from story of my life.doc to story_of_my_life.doc). Also, be sure that the file you are submitting meets the file size and file type requirements.

Still have Questions? Contact us.

Back to Question List / Close

Add Writing Sample - Step 2

What should I write for a short description?

Short descriptions create an “alt tag” for your sample. Alt tags appear briefly when your mouse scrolls over an image, but are otherwise invisible. Alt tags are used primarily for accessibility purposes – visually impaired individuals will have screen readers installed to read these tags and help them understand the sample (e.g. poem; 3-page excerpt of story; act 1 from play). You are limited to 60 characters for your short description.
What should I put for the Copyright year?

Your work is copyrighted in the year in which you complete it. You may also register your work with the U.S. copyright office (for a fee) if you would like additional legal documentation, but it is not required for protection. Read more about registering your copyright with the U.S. Copyright Office.
What is a signature piece?

Your signature piece best represents your artistic style. You can have more than one work sample but only ONE signature piece. If you choose this sample as your signature piece, the small icon (thumbnail image) pictured below will appear next to your name on search result listings:

You may customize this thumbnail image (e.g. display a book cover, your headshot, or an image to represent one of the characters or places mentioned in your writing sample) if you prefer. To do this, resize your desired digital image (.GIF, .JPG, or .TIF file if you are using a PC or .JPEG, .GIFF, or .TIFF file if you are using a Mac) so that the longest dimension (height or width) of the image is 100 pixels. Next save the image with a web resolution (72-96) dpi. Your file should be under 20 KB. You may upload when submitting your writing sample by browsing and selecting the file when promted: "Thumbnail file (optional): Find the thumbnail image file on your computer."

Still have Questions? Contact us.

Back to Question List / Close

Important Deadlines

How long do I have to build my profile?

We ask that you complete your online portfolio within one month of having received your invitation (complete with log in information) from SouthernArtistry. Deadlines for completing your portfolio will vary based on your state of residence, please refer to the table below for details.

Artist Group

Artist Center Open

Deadline to mail in audio and video samples

Deadline to Complete Portfolio

Re-invited Artists

March 6

March 17

March 31

Alabama

July 24

August 15

August 29

Florida

July 2

July 25

August 8

Georgia

July 10

August 1

August 15

Kentucky

July 24

August 15

August 29

Louisiana

July 10

August 1

August 15

Mississippi

July 24

August 15

August 29

North Carolina

July 2

July 25

August 8

South Carolina

June 26

July 18

August 1

Tennessee

June 26

July 18

August 1

My profile already exists, when and how do I update it?

All text-based information on your profile can be updated 24/7 all year round. Because of our approval process for work samples, we ask that you update your work samples during our specified update season (March 6- August 29, 2008). By updating during this period, you are ensured a speedy approval process and full technical support during normal business hours.

In order to keep your profile current and relevant for visitors to SouthernArtistry.org, we ask that you update it on a reqular basis as you see fit. To remain on the registry, it is required that you update your profile at least once a year. If you are too busy or unable to update your page, we can help you make updates for a $45 fee. Contact us to let us know if you are interested in this option.

Still have Questions? Contact us.

Back to Question List / Close

Artist Responsibilities and Benefits

What are my responsibilities as a SouthernArtistry artist?
- You must provide profile information, including Contact Information, a Biography/Group history, and at least one Work Sample. Depending on your discipline, you will be asked to provide high quality digital Work Samples, such as images, audio, video or writing samples.
- You must have an e-mail account and/or a US mailing address to receive information. Communication by e-mail is preferred because it provides a free, fast way for interested parties/potential customers and Southern Arts Federation personnel to communicate with artists.
- You should keep your profile fresh by maintaining an up to date profile and refreshing your work samples at least once a year during the annual update period. See Important Dates to Remember.
What are the benefits of being a SouthernArtistry artist?
- SouthernArtistry is an adjudicated site. Only artists of recognized artistic merit are invited to participate lending prestige and distinction to selected artists.
- SouthernArtistry is a free online marketing tool. It provides you with a virtual press kit that interested individuals/potential customers can visit in order to gather information about your work at no cost to you.
- SouthernArtistry showcase all disciplines for Southern artists making it a valuable resource not only the arts community, but also for arts educators, scholars and tourists who are interested in Southern Arts and Cultural Heritage.

Still have Questions? Contact us.

Back to Question List / Close

Artist Award

What should I do with the Award Emblem?

The SouthernArtistry emblem is a way for you to show potential and current clients that your State Arts Agency has recognized your artistic merit and invited you to participate on SouthernArtistry.org. The award is available as a jpg file – to be included on your own Web site/email signature - or as a tiff file – to be included on printed materials. Below are both versions of the graphic. Note: If you put the award on your website or email, be sure to link it to your online portfolio; for further instructions click here.

Click here to open file. Once open, option right click image to download.
SouthernArtistry award for web (jpg)

Click here to open file. Once open, option right click image to download.
SouthernArtistry award for print (tiff)

Still have Questions? Contact us.

Back to Question List / Close

Top 25 Artists

What makes an artist a Top 25 Artist?

The Top 25 artists are listed in order according to the most visits made to their SouthernArtistry.org profiles since January 2008. This list is updated every quarter using reports generated by Google Analytics. Each artist name is also a link to their profile, so that you can see how they put their page together.

Still have Questions? Contact us.

Back to Question List / Close

Add Audio sample- Step 1

What title should I use for my audio sample?

Use the title of the piece as you have named it; if it is an excerpt, you can append (excerpt) to the end of your title phrase (e.g. The Cutting Room (excerpt), We Should Open Our Eyes (excerpt).) Your title does not have to match the name of the digital file you are uploading and you do not have to use “quotation” marks for your title. Using all capital letters can make your title harder to read on a computer screen, so think about using lowercase letters with the first letter of each word capitalized.
What if my work is untitled?

We recommend that you list untitled samples as “Untitled.” If you are submitting more than one untitled writing sample, be sure to number the samples (e.g. “Untitled 1”, “Untitled 2” etc.)
What are the audio file size and file type requirements?

Files should be between 1-3 minutes in length. Most visitors can get a feel for your work within the first minute or so of your recording, so an excerpt is completely appropriate. The registry accepts full resolution audio files (higher quality, but a significantly longer time to upload) including: .AAC, .M4A, .AIFF, .WAV, and .SD2 at 44.1, 16 bit (CD Standard). The registry also accepts compressed audio files (quicker upload time) as .MP3 files encoded at 128 kbps or better quality.
My audio files do not meet the requirements. What should I do?

Import your current music file into an audio-editing program and convert the file to an .MP3 to reduce the file size. Two free programs, iTunes and Audacity are available for download:

iTunes: http://www.apple.com/itunes/download/

Audacity:http://audacity.sourceforge.net/download/

Audacity is especially helpful because it will allow you to edit a track imported from a CD down to three minutes or less as required by the file requirements. In order to export files as .mp3 files, you will also have to download Audacity’s Lame MP3 Encoder, which can be found here http://audacity.sourceforge.net/help/faq?s=install&item=lame-mp3.

Each of these programs have a help section which will tell you how to export your file as an mp3.

If this still does not work, email us and attach your file (if possible); we will help you. If you cannot attach your file, do not have email, or would like to talk on the phone, call 404-874-7244 Mon.-Fri. between 8 a.m. – 5 p.m. EST and we will be happy to talk with you about other options.
What is the thumbnail image?

The thumbnail image appears on your profile and can be used to add more personality to your sample. For example, you may wish to upload an image of the album/CD cover from which your sample came, or an image of you performing the piece. Submitting a thumbnail image is optional. If you chose not to submit a thumbnail image, the generic thumbnail image below will appear with your sample.

Thumbnail images must be resized so that your image is no more than 100 pixels at its the longest dimension (height or width). Once you have resized the image, you will need to save it with a web resolution (72-96) dpi. This file should be under 20 KB. You may upload it when submitting your audio sample by browsing and selecting the file when promted: "Thumbnail file (optional): Find the thumbnail image file on your computer."
Are there file size and type requirements for thumbnail images?

Submit an image that is under 20 KB in one of the following file types: .GIF, .JPG, or .TIF (.JPEG, .GIFF, or .TIFF for if you are using a Mac). SouthernArtistry will resize the file for you so that it is no larger than 100 pixels as its longest dimension (height or width) with a resolution of 72 dpi.

Still have Questions? Contact us.

Back to Question List / Close

Add Audio sample- Step 2

What should I write for comments?

Comments appear just below a link to your audio file and help entice people to play your sample. You are limited to 1500 characters. You may wish to list the following information:
- Liner notes for album
- How the piece was inspired and what it is about
- Links to other Web-sites where your sample can be listened to in full or purchased
What should I write for my short description?

Short descriptions create an “alt tag” for your sample. Alt tags appear briefly when your mouse scrolls over the sample, but are otherwise invisible. Alt tags are used primarily for accessibility purposes – visually impaired individuals will have screen readers installed to read these tags and help them understand the sample (e.g. Appalachian ballad; single from my album; old-time tune). You are limited to 60 characters for your short description.
What should I put for the Copyright year?

Did you know that your work is automatically copyrighted the moment you complete it? You may also register your work with the U.S. copyright office (for a fee) if you would like additional legal documentation, but it is not required for protection. Read more on registering your copyright with the U.S. Copyright Office.
What is my signature piece?

Your signature piece best represents your artistic style. You can have more than one work sample but only ONE signature piece. A small icon (thumbnail image) of your signature piece will appear next to your name on search result listings, so it is best to customize this image. Read more on how to customize this image.

Still have Questions? Contact us.

Back to Question List / Close

Add Video sample- Step 1

What title do I use for my video sample?

Use the title of the piece as you have named it; if it is an excerpt, you can append (excerpt) to the end of your title phrase (e.g. The Cutting Room (excerpt), We Should Open Our Eyes (excerpt).) Your title does not have to match the name of the digital file you are uploading and you do not have to use “quotation” marks for your title. Using all capital letters can make your title harder to read on a computer screen, so think about using lowercase letters with the first letter of each word capitalized.
What if my work is untitled?

We recommend that you list untitled samples as “Untitled.” If you are submitting more than one untitled sample, be sure to number the samples (e.g. “Untitled 1”, “Untitled 2” etc.) so that you will be able to discern one from another on your "current work sample" menu in the Artist Center.
What is YouTube and what does it have to do with SouthernArtistry.org?

YouTube is a leading Website used to watch and share videos worldwide. YouTube allows people to easily upload and share video clips on www.YouTube.com, and also allows these clips to be linked on other websites, mobile devices, blogs, and even in emails. You will need to have a video posted on YouTube before you can post it on SouthernArtistry.org.
Do I need a YouTube account to upload a video on SouthernArtistry?

Not necessarily. Do a search on www.YouTube.com to see if someone has already posted a video of you on YouTube. If so, you can copy the designated link and paste it in the provided field. The beauty of YouTube is that it is a sharing site, so the person who posted the video wants you to share it -- there are no copyright violations if you do. If no one has posted a video of you yet, keep reading to find out if you should sign up for a YouTube Account and how to post your video. You may also see about mailing in your video to the Southern Arts Federation for processing.
How do I get a You Tube Account and will it cost me anything?

Go to www.YouTube.com and sign up - it's free and takes two minutes. Continue reading to see why we recommend signing up for one of these accounts.
Should I sign up for a YouTube Account?

If there are no videos of you already posted on YouTube, we recommend that you post your own. To post videos you will need a YouTube account. Additionally, having a YouTube account affords the following benefits:
1. By creating a YouTube account, your videos will not only be viewed by people who come the SouthernArtistry.org, they will also be open to the audience of YouTube site visitors. This is a BIG site with a LOT of visitors, so your work is getting double (if not quadruple the exposure)!
2. YouTube lets you upload as many videos as you want for free, in the past, our vendor charged $80 p/video.
3. YouTube teaches has great tutorials and they allow for tons of diverse formats including movies recorded on camcorders, digital cameras, Web cams, and even mobile phones.
Don't have a video yet? Keep reading to find out how to get started.
Does YouTube have requirements for the length and file format of my video?

Yes. Your video should be under 10 minutes in length. YouTube accepts a wide range of video file formats such as .WMV, .AVI, .MOV, and .MPG transferred from most digital cameras, camcorders, and cell phones. Go to www.google.com/support/youtube and see Your Videos - Making Videos - Editing and Exporting videos to find out more.
My video does not meet the requirements, what can I do?

You will need to transfer your video to a computer with movie-editing software and edit to the specified YouTube requirements. Below are links to two different movie-editing software programs:

For MAC/Apple users: iMovie
Trim your Movie: http://www.apple.com/ilife/tutorials/#imovie-enjoy-21
Share Your Movie from You Tube: http://www.apple.com/ilife/tutorials/#imovie-sharing-32

For PC users: Windows Movie Maker
Edit your movie: http://www.windowsmoviemakers.net/Tutorials/HowToEditVideo.aspx

To much work? Southern Arts Federation will edit and upload your video for you for $60. See Mail in Audio/Video.
How do I get my video from YouTube onto my SouthernArtistry.org profile?

First, find your video on YouTube. Next to the video, you will see a box with the headings "About this Video" and "Embed." Copy the text provided in the "embed" field.

NOTE: The code should look something like this, but do not use this code, it is an example:

<object width="425" height="355"><param name="movie" value="http://www.youtube.com/v/Inx9h5oUSDk"></param><param name="wmode" value="transparent"></param><embed src="http://www.youtube.com/v/Inx9h5oUSDk" type="application/x-shockwave-flash" wmode="transparent" width="425"